Virtual Assistant

Location: Remote
Job Type: Full-Time or Part-Time
Department: Administrative | Operations | Executive Support

About the Company

This organization supports growing companies and busy professionals by providing flexible, high-quality virtual assistance services. The team operates globally and works across industries ranging from healthcare to e-commerce to digital consulting. With a culture built around reliability, clear communication, and results, the company enables its clients to focus on the strategic work that drives growth while delegating the details that keep everything running smoothly.

Position Summary

The Virtual Assistant will serve as a remote right hand to executives, team leads, or solo entrepreneurs—taking on the vital administrative responsibilities that keep schedules aligned, inboxes under control, and workflows efficient. This is a fully remote position requiring exceptional communication, initiative, and time management skills. The Virtual Assistant will be entrusted with sensitive information and daily tasks that demand accuracy, discretion, and follow-through.

Key Responsibilities

• Maintain calendars, manage appointment scheduling, and coordinate meetings across global time zones

• Track emails and prioritize responses, draft communications, and organize inboxes

• Conduct research and synthesize findings into actionable summaries or documents

• Prepare, edit, and format internal and client-facing documents and slide decks

• Manage task lists, follow-ups, and project timelines using task management software

• Assist with basic data entry, CRM updates, and light reporting

• Organize digital files and maintain orderly documentation across systems

• Support occasional travel planning and logistics coordination

Ideal Candidate

The ideal candidate is someone who thrives behind the scenes, keeping everything on track while staying two steps ahead of what’s needed next. They have a service-oriented mindset, are naturally organized, and enjoy problem-solving independently. Whether coordinating a last-minute calendar change or cleaning up a messy spreadsheet, they take pride in the small wins that enable others to succeed.

They’re highly comfortable using online tools, quick to learn new systems, and confident in remote work environments where priorities shift and autonomy is key. A strong command of English, both spoken and written, is essential—along with a respectful and professional tone in all client interactions.

Qualifications

• At least 2 years of experience in an administrative or support role (virtual or in-person)

• Proven ability to manage multiple deadlines and competing priorities without close supervision

• Excellent organizational, communication, and problem-solving skills

• Experience with digital tools such as Google Workspace, Zoom, Slack, and Trello (or equivalents)

• Proactive approach to tasks with a sharp eye for detail and follow-up

• Comfortable working across cultures and time zones in a distributed team

• Quiet workspace and stable internet connection suitable for video calls